Your privacy is important to us and we take it very seriously. The policy below lays out how People First (Recruitment) Ltd handles your personal data in line with The General Data Protection Regulation (GDPR). Our aim is to be responsible, relevant and secure when using your data. People First relies on your Personal Data to provide effective recruitment services to you; hence you should ensure that the Personal Data you provide is accurate, correct and complete. If you wish to correct, update or delete your Personal data, please contact us.
Please take a moment to read through what information we collect about you, with whom we may share it and how it might be used.
WHO CONTROLS MY PERSONAL DATA?
The Data Controller is People First (Recruitment) Ltd, registered in the UK, company number 3411568
The registered address is 6th Floor, 11 Ironmonger Lane, London. EC2V 8EY.
You can contact People First by email: email@example.com (attention of the Managing Director)
You can contact us by post at the address above (attention of the Managing Director)
You can call us on 020 7796 3636
People First (Recruitment) ltd is registered as a Data Controller with the Information Commissioner's Office Certificate number z6822796
HOW LONG WILL YOU HOLD MY DATA?
Due to the niche area of recruitment in which we work, we often work with corporate individuals over a number of years to provide our recruitment services. We will retain your data on our files only for as long as is necessary for the effective performance of our services or as long as may be necessary to defend ourselves against any potential legal claim; You may request the deletion of your data at any point and we will advise you accordingly.
WHAT DATA WILL THE CONTROLLER COLLECT AND PROCESS AND FOR WHAT PURPOSE?
We will collect and process personal data about you, such as your name, job title and contact details, as well as a record of any correspondence. Personal Data may also include a link to a professional profile including a photograph if one is available in the public domain e.g. LinkedIn, Twitter, Business Facebook or Corporate Website. If you access our website, we may also collect personal information on your visits to our website. The personal data will be stored, processed, used and disclosed by us in the following ways: -
To provide our recruitment services to you and to facilitate the recruitment process.
To send marketing materials promoting our services
To comply with any legal obligation or to co-operate with the police, government or regulators
To market our full range of recruitment services to you (permanent, temporary, contract and retained services).
To enable us to develop and market other products and services and to improve our customer service. You may unsubscribe from our marketing communications at any time by contacting firstname.lastname@example.org (attention of the Managing Director).
To send you details of networking and client events and general information about the industry sectors which we think might be of interest to you.
To inform you about any industry developments, or updates about People First and any of its events and promotions.
We may contact you by email, phone, SMS, post, e-communication platforms or through social media sites.
We may collect personal information on your visits to the Website including, but not limited to, your IP address, browser, timestamp, traffic data, location data, weblogs, content from surveys and contact forms and other communication data and the resources that you access.
We will collect any information you provide to us when you use the contact forms on our website (for example “Discuss your vacancy”). The provision of your personal information via our contact forms is not a statutory or contractual requirement; however, please note that fields marked with an asterisk (*) are mandatory fields, because we need this information to comply with or respond to your request, or to improve your future experiences with us and our Website. Other information or personal information you share with us when completing our contact forms is at your sole discretion.
From time to time, we may pass on your personal data to third parties (for example to a candidate who has an interview arranged with you), but only if this is necessary for the effective performance of our recruitment services to you or we have a legal obligation to do so.
We may also pass your data to an e-marketing platform provider, so that we can update you with regard to candidate availability, as well as industry-related news and events. If you do not wish to receive this information, please let us know at email@example.com
WHAT IS THE LEGAL BASIS OF THE PROCESSING?
People First will generally rely on Legitimate Interest as the lawful basis for processing your personal data. People First provides niche recruitment services to corporations and, in order to provide these services to you, we need to be able to process your data in the ways we have outlined. We undertake to balance the rights and freedoms of the individual against our legitimate interest, but it is our belief that it is also in your interest as a recruiter that we should be able to process your data in these ways. We undertake to be clear and transparent about what we do with your data.
If we have agreed terms in place with your company, then we will rely on Contractual Necessity as our legal basis for processing your data, as we will need to process your data, in order to fulfil our contractual obligations to you.
We will also rely on Legal Obligation as our legal basis for processing your data, where processing is necessary for us to comply with the law.
WHO WILL HAVE ACCESS TO MY DATA?
People First (Recruitment) Ltd. All our employees and data processors that have access to, and are associated with, the processing of your personal information, are contractually obliged to respect the confidentiality of your data.
From time to time, People First may share your personal data with third parties, as outlined above.
Your personal data will not be shared with any third parties unconnected with the recruitment services we provide. Data will only be shared with third parties who can demonstrate a genuine need to process your data in connection with your professional capacity.
WILL THE DATA LEAVE THE UK?
It is rare that we are requested to transfer personal data outside the UK and this would only be for the purpose of providing recruitment services.
We are committed to keeping your personal data secure and have put in place a variety of technological and procedural measures to keep your data safe. Although we will do our best to protect your data, please note that the transmission of information via the Internet is not completely secure and we cannot guarantee the security of your data transmitted to the Website or any third party; any transmission is at your own risk.
WHAT ARE MY RIGHTS?
People First (Recruitment) Ltd may confirm some or all of the following rights to each Data Subject; however this will depend on the specific legal basis (as outlined above), which applies to the processing of your own personal data:
The right of access to a copy of the information comprised in your personal data (a Subject Access Request). To obtain a copy of the personal information we keep about you please send your Subject Access Request to the Managing Director. We will provide you with a hard copy of the personal data we keep (at no charge) within one month from receipt of the SAR. We will, however, require proof of identity.
The right to object to processing that is likely to cause, or is causing, damage or distress.
The right to prevent processing for Direct Marketing.
The right to restrict or object to processing
The right to data portability.
The right to have inaccurate personal data rectified, blocked, erased or destroyed.
The right to have your personal data deleted (provided there is no legal obligation to retain the data).
The right to make a complaint to a supervisory body: In the UK, this is the ICO.
If you would like to contact People First in relation to these rights, please contact the Managing Director by post (People First (Recruitment) Ltd, 6th Floor, 11 Ironmonger Lane, London. EC2V 8EY) or firstname.lastname@example.org (attention of the Managing Director).