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Italian speaking Operations and Office Co-ordinator - Ref: 1707-63

  • Location: London - London
  • Salary: £21k + benefits
  • Job Type: Permanent
  • Languages: Italian
  • Categories: PA/Admin/Secretarial - Travel/Hospitality

Details:

Your New Job Title: Italian speaking Operations and Office Co-ordinator
The Skills You Will Use: Fluent Italian, Office Admin experience.
Your New Salary: £21k + benefits.

Who You Will be Working For:

Our client is a multi-award winning luxury travel company based in beautiful offices with a super-friendly team.

What you Will be Doing:

Office Management
- Co-ordination of cleaning services
- Ensuring the smooth running of all facilities: electricity, water, heating, printing etc
- Liaising with the building operators on maintenance issues
- Procurement of office equipment and furniture
- Arranging food and drink for meetings and events
- Maintaining a clean and tidy office environment
- Preparing rooms for meetings and interviews

Office Administration and Data Processing
- Regular processing of brochure orders
- Logging returned mail
- Reviewing unsolicited email

Office Supplies and Stationery
- Ordering stationery to support the office functions
- Stock taking of supplies and marketing materials
- Managing the budget for office supplies
- Dispatching materials to local staff

Post Room and Client Documentation
- Receiving and dispatching all office post
- Organising couriers
- Liaising with postal suppliers
- Preparing all client documentation and information packs

Travel Organisation
- Arranging flights, accommodation and taxis for staff travelling
- Ensuring all expenditure is logged and agreed by a manager

Supporting the growth of the business
- Assistance with various teams as and when required

Going the extra mile
- Use your initiative to look for ways in which we can continually improve
- Seek to help your colleagues, should they need it

The Skills You Need to Succeed:

- You’ll need to demonstrate that you have excellent communication skills in English and Italian, both verbally and in writing
- You’ll need to show us that you are very organised and detail minded
- You should be flexible and be open to new and different ideas of working that will constantly improve both yours and the company’s performance
- You should demonstrate a positive “can do” attitude
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (particularly MS Excel and MS Outlook)
- Excellent time management skills and ability to multi-task and prioritise work
- Strong organisational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements

Thank you for taking the time to apply to People First.  If your application is successful, you will be contacted within 7 days but I’m afraid that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

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