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EA Team Leader - Ref: 1704-44

  • Location: London - Central London
  • Salary: £45-50K pa
  • Job Type: Permanent
  • Languages: No languages
  • Categories: PA/Admin/Secretarial


Job title:    EA Team Leader
Location:    Central London
Salary:      £45-50K pa plus potential bonus, private healthcare and pension and attractive package
Skills:      Previous Japanese company work or culture experience is preferred, strong EA background to CEO level or ideally a team of directors, EA Team management experience

Our client a global FMCG organisation is looking for an Executive Assistant to provide support to a small group of senior executives or function heads, and supports the function as required and determined by Function head.

•  Additional line management responsibilities of other EAs, on top of EA duties described below
•  Prepare and edit correspondence, communications, presentations and other documents
•  File and retrieve documents and reference materials
•  Conduct research, assemble and analyse data to prepare reports and documents
•  Design and maintain databases
•  Manage and maintain executives’ schedules, appointments including complex travel arrangements
•  Arrange and coordinate meetings and events
•  Record, transcribe and distribute minutes of meetings
•  Monitor, respond to and distribute incoming communications
•  Answer and manage incoming calls
•  Receive and interact with incoming visitors
•  Liaise with internal staff at all levels
•  Interact with external clients
•  Co-ordinate project-based work
•  Review operating practices and implement improvements where necessary
•  Together with the EA team provide support to the office including ordering stationery, sorting post, ordering food and drink
•  Provide back-up support for the EA team in particular during periods of holiday and sickness

Minimum job requirements:
•  At least 5 years proven experience as a EA to a relatively senior person such as CEO, Functional Head, Business unit head, together with their team support – this is what you like doing and want to do
•  Previous EA team line management/ supervisory experience required
•  Previous Japanese company work or culture experience is preferred
•  Bachelors degree is desirable
•  Experience in the Pharmaceutical industry is desirable
•  Knowledge of standard office administrative practices and procedures
•  Proven expertise in successfully delivering administrative support to client groups
•  Ability to project manage and to organise working day to be effective as possible
•  Organisational and planning skills
•  Information gathering and information monitoring skills
•  Problem analysis and problem solving skills
•  Judgment and decision-making ability
•  Attention to detail
•  Proven expertise in creating and arranging complex travel schedules
•  Excellent interpersonal and communication skills
•  Ability to manage people’s expectations
•  A high level of practical common-sense
•  Excellent Microsoft Office Skills (Word/ Excel/ PowerPoint/ Outlook)

Personality and attitude:
•  Confidence and assertiveness
•  A can do and flexible attitude
•  Professional, polite, friendly & helpful manner
•  Initiative
•  Confidentiality
•  Flexibility
•  A sense of humour

Thank you for taking the time to apply to People First.  If your application is successful, you will be contacted within 7 days but I’m afraid that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

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